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Providence Health & Services Clinic Administrative Coordinator in Kodiak, Alaska


Providence is calling a Clinic Administrative Coordinator (Comm Service Program Dept, Day shift, 1.0 FTE) to Providence Kodiak Mental Health Center in Kodiak, Alaska. We are a community of caregivers delivering every day on our Mission to provide compassionate care that is accessible for all - especially those who are poor and vulnerable.

In this position you will:

  • Demonstrates significant independent judgment to plan, prioritize, and organize a diversified workload. Organizes and prioritizes large volumes of information and telephone calls in an area with much contact with a wide variety of people and subject to frequent work interruptions.

  • Ensures that all released information meet Providence standards. Compiles, maintains all charts and filing, main file room and archive room. Assists in compiling statistics for the quarterly report.

  • Tracks our documentation system for each client to include dictated assessment, entering diagnosis into system and client record, code trip ticket, track all documents to include dictations, progress notes, treatment plans and discharge notes to ensure charts meet regulation standards.

  • Review all progress notes for Medicaid compliance/billing accuracy, code and turn into billing.

  • Schedules and organizes complex activities, such as meetings, travel, conferences, and all department activities.

  • Assists the management team with the coordination and implementation of court ordered and other special programs and activities. Performs all record keeping duties in association with these activities. May initiate and follow up on official correspondence to these activities.

  • Assists case managers and clinicians in understanding/training of service requirements for documentation.

  • Prepares lists for discharges. Review psychiatrist discharges and document in client record the reason for not discharging client. Prepare letters/make phone calls to clients that require follow up visits.

  • Tracks and ensure that adequate time is scheduled for annual psychiatric updates.

  • Brings to the attention of appropriate staff any scheduling or billing discrepancies found.

  • Tracks, prepares and submits patient assistance program paperwork and medication.

  • Reviews patient chart for medication refills, logging of medication.

  • Assists business office staff, as needed.

  • Assist Director and Clinical Director as required.


Required qualifications for this position include:

  • High school graduate or equivalent

  • 4 years of progressively responsible general office work experience (successful completion of coursework or training in office practices and principles may be substituted on a year for year basis for up to 2 years of the required experience)

  • Customer service experience

Preferred qualifications for this position include:

  • Office Practices and Principles or equivalent educ/experience.

  • Experience with personal computers, various software programs and record-keeping

About the department you will serve

Providence Kodiak Island Counseling Center offers a wide array of behavioral health services offered through different programs within the agency such as Outpatient Clinic, Community Support Program, Family Focused Program, Mental Health Clinicians in the School Program, Safe Harbor and Alcohol Safety Action Program.

For more information about Providence Kodiak Island Counseling Center, please click on the following link:

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Alaska-Kodiak

Req ID: 245654