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Providence Health & Services Admitting Representative - Specialty Clinic in Kodiak, Alaska


Providence is calling a Admitting Representative (Specialty Clinic, Days, 1.0 FTE) to Providence Kodiak Alaska Medical Center in Kodiak, Alaska. We are a community of caregivers delivering every day on our Mission to provide compassionate care that is accessible for all - especially those who are poor and vulnerable.

In this position you will:

  • Accurately interview and retrieve specific information from the patient, family, physician or other representative in a sensitive, respectful and confidential manner. Identifies potential candidates and assist customer/patient to research and obtain additional financial information or documentation when necessary.

  • Schedule patient visits and referrals. Pre-register patients ensuring all required information is obtained. Accurately enter data into the CPSI system within a timely manner. Prepare new patient charts and maintains current patient charts. Pull and file medical records. Operate and troubleshoot a variety of hospital office equipment.

  • Obtain required referrals from physicians and other government agencies, (i.e. Veterans Administration, US Coast Guard, etc) prior to the scheduled appointment, Obtain required authorizations for treatment from insurance companies. Accurately complete documentation for the registration process including obtaining signatures and other related paperwork. Ensure that complete and accurate data is collected for each registration according to department and Medical Center policy and other regulatory procedures.

  • Assist the Psychiatrist with his patients. Review the patient charts prior to appointments ensuring that documentation is in order. Take and document vital signs and escorts patients to his office. Coordinate med refills with PKICC.

  • Check office inventories and orders office supplies utilizing the hospital’s procedure. Sort and distribute mail, processes forms sent to the office and maintains a filing system necessary for proper organization of work. Type and fax correspondence, reports, memos and forms.

  • Assist in coordinating the Visiting Specialist schedule. Update the schedule as required and communicate changes with appropriate persons.

  • Embrace the Providence Service Standards in all aspects of position. Present and conduct self in a professional manner. Provide support to coworkers and customers while demonstrating service excellence by building positive interpersonal relations to ensure productive and positive relationships are maximized. Develop a deep understanding of customer’s perspectives and needs and work to meet their expectations. Build a culture of true caring by behavior and interactions with others.


Required qualifications for this position include:

  • H.S. Diploma or GED

  • Experience working with Microsoft Office.

  • 1 year business office experience preferably in a healthcare setting

About Kodiak Island Medical Center

Providence Kodiak Island Medical Center (PKIMC) provides comprehensive health care to residents and visitors of Kodiak Island. This critical access hospital features 25 acute care beds, including four birthing suites, one OB triage room, and two ICU beds. In addition, the Elder House, PKIMC’s long term care facility, has 22 beds.

PKIMC provides an extensive array of inpatient and outpatient services, including emergency department, surgery, laboratory services, maternity, general medicine, physical therapy, occupational therapy, respiratory therapy, sleep studies, specialty clinics, diagnostic imaging services and pharmacy and is staffed by a mix of primary care physicians, surgeons and specialists who provide family practice, internal medicine, obstetrics, radiology and general practice.

For more information regarding Providence Kodiak Island Medical Center, please click on the following link:

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Patient Services

Location: Alaska-Kodiak

Req ID: 266097